Executive Assistant - Executive Offices - Full Time
Company: Christus Health
Location: Texarkana
Posted on: September 25, 2024
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Job Description:
Description
Summary: This position is responsible for providing overall
secretarial support to the Executive(s) to whom assigned to
accomplish daily workloads with duties including or comparable to
those indicate below. The Executive Assistant handles a wide
variety of situations involving the clerical and administrative
functions of the executive offices, which often cannot be brought
to the attention of the executive. The Executive Assistant serves
as liaison between the Executives, Medical Staff, Board members,
major donors, associates and the public, making independent
decisions when appropriate and working as part of a team for
overall support of executives. Responsibilities: --- Meets
expectations of the applicable OneCHRISTUS Competencies: Leader of
Self, Leader of Others, or Leader of Leaders. --- Maintain
executive's calendar, scheduling meetings and appointments as
requested; on own initiative, establishes appointment priorities,
reschedules or refuses appointments or invitations, and draws
attention to important dates or conflicts. Prioritizes own time
according to workload demands. --- Plans, coordinates and
participates in administrative and board-level meetings, following
guidelines in Hospital Bylaws, JCAHO Administrative and Board
standards and other regulatory entities, schedules meeting rooms;
orders catering; prepares agendas; does timely mail-outs; takes and
transcribes minutes; coordinates follow-up actions; and, works
directly with Committee Chairs. --- Provides polite, courteous and
professional reception and telephone service; tactfully determines
nature and urgency of business; answers inquiries and resolves
conflicts independently whenever possible using own judgment and
knowledge of hospital operations; refers to appropriate person if
necessary. --- Reads incoming correspondence; determines deadlines
and suspense dates; checks accuracy of documents requiring
executive's signature; summarizes content if needed; provides
necessary backup material for executive's review; offers advice or
initiates reply if appropriate; and, coordinates follow-up as
necessary. --- Composes correspondence requiring understanding of
hospital operations and policies; researches and prepares special
projects or presentations; initiates and maintains large and
complex paper and electronic filing systems, develops method for
organizing and retrieving information. --- Makes complex travel
arrangements for individual executives or groups, authorizing
airline travel, lodging, conference rooms, catering, audio-visual
equipment. --- In the executive's absence, responds to requests for
action or information; if necessary relays to the appropriate staff
member; intercepts requests and helps implement action; insures
timely response; decides whether executive should be notified of
important or emergency matters. --- Provides assistance and
training to peers and subordinates on equipment, hospital policies
and workplace standards. Supervises clerical support as needed. ---
Demonstrates competence to perform assigned responsibilities in a
manner that meets the population-specific and developmental needs
of the members served by the department. --- Appropriately adapts
assigned client assessment treatment, and/or care methods to
accommodate the unique physical, psychosocial, cultural, age
specific and other developmental needs of each client served. ---
Takes personal responsibility to ensure compliance with all
policies, procedures and standards as promulgated by state and
federal agencies, the hospital, and other regulatory entities. ---
Performs all duties in a manner that protects the confidentiality
of patients and does not solicit or disclose any confidential
information unless it is necessary in the performance of assigned
job duties. --- Must have excellent communication skills and
organization skills required. --- Performs other duties as
assigned. Requirements: Education/Skills
Keywords: Christus Health, Longview , Executive Assistant - Executive Offices - Full Time, Administration, Clerical , Texarkana, Texas
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