Administrative Assistant

Company: Career Personnel
Location: Longview
Posted on: June 12, 2021

Job Description:

Local company is seeking part time Administrative Assistant for the daily operations of their gas office facilities and provide administrative support for related personnel.Responsibilities and DutiesOversee gas office operations, plan and organize staff assignments, review progress, direct changes in priorities as needed to assure work is completed in an efficient and timely mannerCommunicate with internal and external customers in a positive, professional mannerUtilize MS Office programs to produce documents, presentations, and data sheetsBook rooms, travel, meals, and conference facilities for various personnel and eventsAttend meetings and record minutes as requiredEnsure the operation of office equipment by completing preventive maintenance, calling for repairs and maintaining equipment inventoriesManage office supplies inventorySort and distribute incoming post and mailing outgoing post (including packages)Manage the Customer Agreements process for new customersAssist in the preparation and management of purchase ordersExpedite and track material/equipment Route invoices through city secretary. Interface with the city secretary to make sure all invoices paid in a timely mannerProvide HR support to on-board new employeesEnsure gas personnel timesheets are submitted/processed on a timely basis for proper recording of overtime General office admin duties: including but not limited to answering phones, checking/distributing mail, ordering office supplies, maintaining files, duties including making travel arrangements, printing documents for signature, etc.Gas system duties: handle complaints and inquiries from customers, government regulatory officials, engineers, scientists, drillers and other oil and gas workers, as well as deal with landowners; and follow the safety protocols established for this industry. You also may be asked to handle special projects or train and supervise lower-level clerical staff.Personal qualities: ability to work under stress / very organized / attention to details / punctuality / good communicating and listening skills/ persistent in problem solving on behalf of othersQualifications and SkillsMust have a high school diploma or GED equivalent1+ years of experience managing administrative functionsBilling experience preferredIntermediate to advanced computer skills with proficiency in Microsoft Word, Outlook, PowerPoint, Access and ExcelMust have knowledge of various types of office equipment and their operationAble to speak fluent English and have excellent verbal and written communications skillsCertification in Office Administration is considered a significant plusPotential Candidate mustPossess a valid driver' s license with a good driving recordAllow pre-employment background checkBenefits after 3-month probationYou will be eligible for twenty (14) days of annual accrued vacation per calendar year which consist of:ten (10) Company paid vacation days per calendar year,ten (10) Company paid sick days per calendar year (may be used as vacation in an applicable calendar year).You will be eligible for ten (10) standard bank (public) holidays.Medical Insurance.Job Type: Part-time (8 am - 12 pm) (Mon - Fri)Starting Salary: $12.00 / hr

Keywords: Career Personnel, Longview , Administrative Assistant, Other , Longview, Texas